Why is Project Management (PM) still a time consuming activity? Do you stick post-its everywhere as a reminder, do you spend every day with your nose in the Excel sheets to keep an overview and are you fully scheduled with weekly team updates? A waste of your time. With the right project management tool, you can see the status and progress of your project at a glance. Nowadays there is more than enough choice in project management software.
For this blog we have listed the best project management tools for you. We explain what project management software is and what you should pay attention to when choosing a tool for your company and projects.
What is project management software?
Project management software is software that you use for project planning , file management, and planning milestones and tasks. With this software, not only project managers, but entire teams can manage budgets, perform quality management and exchange important files. This platform also makes collaboration between stakeholders a lot easier and more efficient.
What makes project management software indispensable?
As a project manager you are busy managing resources, keeping an eye on the budget and collaborating with team members. When choosing a project management software tool, it is therefore important to take these things into account. Here is a list of the top 5 features that are important when choosing a tool.
- Task overview – Assign tasks and update the status so that everyone on your team is aware.
- Scheduling – Many tools have agendas, Gantt charts or milestone tools that help you understand when tasks are best done and how much time is needed.
- File Sharing – Share and organize important files so you don’t spend time searching endlessly for the right file.
- Communication – This is important in project management, because good communication ensures that problems are resolved quickly.
- Reports – This is important for your team members to keep them up to date with the project. Project managers see the progress and also whether tasks are completed within the expected time.
Now, with this in mind, let’s look at the top 20 best project management software tools.
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1. MeisterTask
MeisterTask uses kanban boards to manage projects. This tool offers many options for fine collaboration. It is an intuitive online task management tool and is often chosen by teams that value a simple design and focus on the user experience.
Handy features such as mentioning someone, adding tags and scheduling tasks make collaborating with your colleagues both remotely and at the office even easier.
Price: Meistertask is free with some selected features. Pro ($8.25/per user/per month) offers extensive features for users. For teams, Business ($20.75/per user/per month) and Enterprise (on demand) are the best options.
Website: www.meistertask.com
2. Base Camp
Basecamp is popular project management software that is popular among project management teams. It has useful features that promote collaboration, such as a place to discuss and where you can leave messages for each other. Basecamp also sends you a daily summary of all projects, including status and updates, that your team is working on. You can also participate in a discussion by email. If you can’t find a particular file, you can use the powerful search function to find your files or conversations. Basecamp also has a few hiccups. It does not use milestones and personalizing your own environment is not possible. You also cannot enter the expected duration of a task or assign a task to multiple users.
Price: Business Basecamp $99/month. It is free for teachers and students.
Website: www.basecamp.com
3. Nifty
Nifty is a fairly new project management tool designed to simplify the project development process and increase team productivity. This results in a tool that focuses on milestones and motivates teams to achieve their goals on time.
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Price: Nifty’s price ranges from $39 for 10 team members, $79 per month for 25 team members, and $124 per month for 50 team members. In each plan, you can invite as many guests or clients as you want, at no extra cost.
Website: www.niftypm.com
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4. Team Work Projects
Teamwork Projects is great project management software if you’re used to it. This software has all the tools you need to manage a project or development.
The app is easy to use and has useful features such as task management, milestones and you can link tasks to milestones. You can also send messages, save files, there is a time management feature and much more. With Teamwork you can visualize projects, use the same calendar with your team, create Gantt charts and run reports. The files can also be accessed via Dropbox, Google Drive, and Box.com.
Price: Price ranges from $69/month (SME) to $269/month (Business). There is also an Enterprise package, price on request.
Website: www.teamwork.com
5. ProofHub
ProofHub is a project management app, focused on simplicity. The app is suitable for smaller and medium-sized companies. You can assign projects to groups and clients, they can collaborate, share and edit files. Every user can create their own Gantt charts, manage tasks, print reports, track time, chat, manage agendas, take notes and receive in-app notifications.
Price: Prices range from $45/month to $99/month, depending on the number of projects and the amount of storage you need.
Website: www.proofhub.com
6. ZohoProjects
Zoho projects is a comprehensive project management tool with a simple and clear interface. In addition to project planning, this software also allows you to create Gantt charts so that you can monitor progress. Zoho offers reporting tools, collaboration software and file management. You can integrate this tool with Google Apps and DropBox.
Price: Zoho is free for 1 project and 10MB of storage, Express is €25/month, Premium is €50/month and Enterprise is €80/month. The cost of the latter plan depends on the number of projects and the amount of storage you need.
Website: www.zoho.eu
7. Trello
Trello is an online kanban tool. This means that it visualizes entire projects and you can see the progress at a glance. With Trello you can create cards and place them on a board. These cards represent conversations or to-do lists, for example, and if you place them on a board, you make them visible to colleagues who have access.
Price: Trello has a free plan with unlimited boards, lists, cards, and members. There is also a business plan for $9.99 per month, which gives you unlimited additional features and integrations. An Enterprise plan costs $20.83/month.
Website: www.trello.com
8.JIRA
JIRA is well-known project management software that is often used by agile software development teams. Together with your team you can create scrum boards, kanban boards and run agile reports in real time. Users track bugs, discover salient issues and you can track how much time a task has taken. JIRA has an extensive set of APIs so you can integrate with many other software.
Price: Price ranges from $10/month to $1500/month depending on the number of users. You can also pay a one-off amount for JIRA and then run it on your own server (on premise).
Website: www.atlassian.com
9. Asana
If you want to organize everything well, Asana is for you. You can manage tasks and projects, have conversations with your colleagues and are visible in the dashboards. Many satisfied users say that one of the best features of this tool is that you only see what is important to you. There are also pages for teams, where you can share ideas and have conversations. Thanks to the ‘smart box’ you will only receive important project updates and you will not see all other messages from your team members. You can integrate Asana with many other tools; Google Drive, Dropbox, GitHub, Mailchimp and many more.
Price: Asana has a free basic version, but as a company you can also choose premium ($9.99/month) or Enterprise (price on request).
Website: www.asana.com
10. Monday.com
With Monday.com you create your own workflow. In this workflow you can focus on time management, messages, locations and all that is visually appealing. Collaborate with your team, share files and save time by keeping only the important documents and conversations.
Price: Monday.com offers different plans depending on the size of your business and number of users. Basic costs € 24 per month, Standard is € 30 per month and € Pro is 48 per month. The price of the Enterprise plan is available on request.
Website: www.monday.com
11. Wrick
Wrike is cloud-based project management software. With this tool you keep track of the daily activities and you can ensure that your project is completed on time and within budget. Wrike can be integrated with many other useful tools such as Google Apps, Microsoft Excel and Dropbox, which is useful if you want to set up tasks, for example. You can also turn emails into tasks with Wrike. With this feature you can create, assign and edit documents from your email account.
Price: Wrike has a free plan, a professional version (5-15 users, $9.80/user/month), business version (5-200 users, $24.80/user/month), a marketer version ($34.60/user /month) and an Enterprise version (price on request).
Website: www.wrike.com
12.Adobe Workfront
Adobe Workfront is an easy-to-use project management tool with customizable dashboards, real-time reporting, and a visual overview of all current affairs. You can easily plan and prioritize something, and you can also inform other teams about the progress of a project. You can integrate this tool with Adobe Creative Cloud, Google Drive and Microsoft Outlook, among others.
Price: Prices on request.
Website: www.workfront.com
13. Hubstaff
Hubstaff offers useful workflows for agile teams. Focus on the sprints, prioritize tasks and organize stand-ups. With this tool you can easily share comments and the status of your project with your team members.
Price: Up to 5 users it’s free.
Website: www.hubstaff.com
14. LiquidPlanner
LiquidPlanner is project management software that adapts to your business. For example, if someone’s priorities change, the software automatically adjusts the updates. You can view multiple projects at the same time, monitor progress, manage risks and manage budgets. Thanks to the extensive analytics options, you can manage a project as well as possible. Monitor costs, profits, resources and spot trends.
Price: LiquidPlanner has three packages, depending on team size and features chosen. Small Team ($9.99/month), Professional ($39/month), and Enterprise ($69/month).
Website: www.liquidplanner.com
15. Clickup
Clickup is perfect for process and task management. Create your own workflow, add tasks and indicate whether they depend on each other. If you work agile, you will appreciate this tool. You can manage sprints and resources, keep an eye on the workload and let multiple teams work together.
Price: From free to an Unlimited plan (€4.55 user/month) or a Business plan (€8.18 user/month).
Website: www.clickup.com
16. TeamGantt
TeamGantt is project management software suitable for the smaller companies. It is easy to set up, you are up and running within two hours. Invite colleagues to a Gantt chart and give them permission to edit it. TeamGantt scores less on in-app communication and collaboration.
Price: From free (max. 10 users and 1 project) to $175/month (unlimited users and projects).
Website: www.teamgantt.com
17. Backlog
Backlog is a project management and collaboration tool for multiple teams in an organization. You can manage projects and tasks and use other features per team. For example, sales teams can collect leads and the development team can assign issues to someone and review code. And all in one tool.
Price: Unlimited or Enterprise prices on request.
Website: www.backlog.com
18. Celoxis
Celoxis ranks among the top three best project management software worldwide. It’s all very clear, the responsive interface has Gantt charts and handy financial tools to keep track of your hours and budgets. In addition to the SaaS version, you can also host this software yourself. This software stands out for its extensive reporting options and charts that you can easily share.
Price: Celoxis has two plans: SaaS ($25/user/month) and On-Premise, proprietary hosting ($450/user – one-time payment).
Website: www.celoxis.com
19. Plutio
Plutio is an all-in-one business management platform. It is suitable for project management, drafting proposals and sending invoices. Track your time wherever you are and get an overview of how the rest of your team is spending their time. With Plutio you keep an overview.
Price: Plutio has a paid plan for individual users $15/month, Studio plan $20/month, and a Team plan $30/month.
Website: www.plutio.com
20.ProjectManager.com
Last we have ProjectManager.com and this is certainly not the least. This tool has won an award and has nice features such as task management and timesheets that you can update remotely. You also create Gantt charts and clear project schedules. With Projectmanager.com you can oversee everything in the real-time dashboard.
Price: Prices starting at $35/month for a single user. Or a team pack $20 per user/month for a team of 10 users and a team pack
$25 per user/month for a team of 20 users. The Enterprise package is available on request.
Website: www.projectmanager.com
Choosing the right project management software
To choose the right project management software, it is important that you take into account the company size, the number of teams and the features you need. You will notice for yourself that if you use one of these tools, you can do your work a lot easier and more efficiently.
We hope that this overview has given you a good idea of the different tools and that you have been able to compare them properly. If a project management tool is still missing, we would like to hear from you. Feel free to leave a message in the comments below this blog.
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- Extensive data explorer
- Action management